Erasmus+ results platform (EPRP): how to upload your project results

The Erasmus+ Results Platform is the European Commission’s public database of all Erasmus+ funded projects and their outputs. It is directly accessible to anyone — practitioners, policymakers, researchers and organisations looking for potential partners — and it is where your project’s results must be published as a grant condition for KA220 and most KA2 actions.

Most coordinators leave publication until the final days before the final report deadline — and then rush through it. The result is a project entry with a minimal description, missing outputs and broken links that does nothing to demonstrate the quality of your work or extend its reach beyond the consortium.

This guide covers how to access your project’s area on the platform, what to enter in each section, how result categories generally work, how to write a project summary that practitioners actually read, and what the NA assessor sees when reviewing your final report dissemination evidence.

What is the Erasmus+ Results Platform?

The Erasmus+ Results Platform is the official European Commission database of all funded Erasmus+ projects. It is publicly accessible at erasmus-plus.ec.europa.eu/projects — no login required to browse. Anyone can search the database by keyword, country, action type, year or field and find project descriptions, partner information, output downloads and contact details for every funded project.

The platform serves three distinct purposes:

• Accountability and transparency — the European Commission is required to publish information about how EU funds are spent. The Results Platform is the primary public accountability mechanism for Erasmus+ grants
• Dissemination — it is the primary channel for making project outputs accessible to practitioners and organisations across Europe who could benefit from or build on your results
• Partner discovery — organisations planning new projects use the platform to find previous work in their area, identify potential partners and avoid duplicating existing work. A well-written entry with accessible outputs generates genuine interest and contact requests

Good practice projects — those that scored highly at final report stage — are flagged on the platform as “Good Practice” examples and receive significantly more visibility than standard entries. Submitting a high-quality final report increases the chance of this recognition.

The platform structure: public database vs your project’s dashboard

The Results Platform has two distinct areas that work differently:

The public results database

The public-facing database at erasmus-plus.ec.europa.eu/projects is visible to everyone. It shows: project title, description, partner organisations and countries, funding amount, action type, field, start and end dates, uploaded results and outputs, and contact information. This is what practitioners, policymakers and potential future partners see when they search for projects in your field.

Your project’s dashboard

Coordinators upload project data and results through a restricted working area accessible only to authorised users — typically the coordinator organisation’s representatives — and to National Agency officers who review submissions before they are published publicly.

Access to this area is set up by your National Agency after your grant agreement is signed. You log in using your EU Login credentials. If you cannot find your project when you log in, contact your NA — they need to activate your access.

Step 1: Access your project on the platform

1. Go to erasmus-plus.ec.europa.eu/projects
2. Click “Login” in the top right corner
3. Sign in with your EU Login account (the same account used for the Erasmus+ application system)
4. Once logged in, navigate to “My Projects” or your project’s upload area
5. Your funded project should appear. If it does not, contact your National Agency and ask them to activate your access to that project
6. Click on your project to open the editing area

Step 2: Complete your project summary

The project summary is the first thing anyone sees when they find your project in the public database. It must include:

• Project title and acronym
• Short project description — a plain-language summary of what the project is about, who it serves and what it will or has produced
• Long project description — a more detailed narrative covering the problem addressed, the approach, the partnership and the expected results
• Coordinator and partner organisations — names, countries and contact details
• Project website URL — if your project has a dedicated page (even if it is on your organisation’s main website)
• Keywords and themes — used to make the project findable in searches

Writing a project summary that practitioners read

Most project summaries on the platform are written for the funder, not for the practitioner. They describe the project in abstract terms — “this project aims to develop innovative approaches to address challenges in the field of…” — that tell a practitioner nothing about what the project actually produced or whether it is relevant to their work.

A practitioner-facing summary answers three questions in the first three sentences:

1. What specific challenge does this project address?
2. Who is it for?
3. What did it produce?

Write the summary in English as the primary language — and if possible, translate it into the languages of your partner countries. The platform allows multilingual descriptions and a project described in Greek, Serbian and English reaches a significantly wider audience than one only in English.

Step 3: Upload your results using the current category system

The platform organises results into categories by content type, so that users searching the database can filter by the kind of output they’re looking for. The exact list of categories is set and maintained by the European Commission and can be updated over time — always check the current options directly on the platform rather than relying on a fixed list. The categories broadly correspond to the types of outputs below:

This list reflects the general categories commonly used on the platform — always check the live upload form for the exact, current list, since the Commission can update it.

Step 4: Upload each result correctly

For each result you upload, you will need to provide:

• Title — the name of the result, in plain language
• Description — what the result is, who it is for and what practitioners can do with it (not a project management description — a practitioner-facing one)
• Result category — from the current options on the platform
• Language(s) — all languages in which the result is available
• File upload or URL — either upload the file directly to the platform or provide a URL where it can be accessed. Direct uploads are preferable — external URLs break over time, especially if your project website goes offline
• Open licence — confirm and specify the Creative Commons licence under which the result is published

Direct upload vs external URL: which to use

Where possible, upload files directly rather than linking to an external URL. The reasons are straightforward: platform-hosted files remain accessible even if your project website goes offline; external URLs frequently break in the years after project closure; and NA assessors checking your final report will find a direct upload more reliable than an external link.

Use an external URL only when the result is an interactive online tool, a video hosted on YouTube or Vimeo, or a resource that is too large to upload as a file. For documents — PDFs, Word files, Excel files — upload directly.

Step 5: Submit for NA review

After entering your project data and uploading all results, you submit your entry for review by your National Agency. The NA officer reviews the submission — checking completeness, quality and consistency with your grant agreement — before approving it for public publication.

Key points about the review process:

• NA review takes some time — often longer during busy periods near final report deadlines, so don’t leave this to the last minute
• If the NA requests corrections or additional information, you must address these and resubmit before the entry can be published
• Your entry must be approved and publicly visible before you submit your final report — not after. The NA assessor reviewing the final report will check the platform directly
• Submit your entry well ahead of your final report deadline to allow time for NA review and any corrections — several weeks is a reasonable buffer

What the NA assessor sees when reviewing your final report

When a National Agency assessor reviews the dissemination section of your final report, they will typically:

1. Search for your project on the public database by project name or grant agreement number
2. Check that your project entry is complete — project summary, partner information, and all significant outputs listed
3. Click on each output listed in the final report and verify it is actually accessible — the file downloads correctly or the URL works
4. Check that the outputs described in the report match what is published — same titles, same scope
5. Note whether the entry was submitted and approved before the final report deadline or after

The most common assessor flags at this stage are: an output listed in the final report that cannot be found on the platform; an entry that was submitted but not yet approved when the final report was submitted; and outputs whose file downloads do not work.

Using the platform to find partners and inspiration

The Results Platform is not just a submission obligation — it is a genuinely useful tool for your next project. Before applying for a new Erasmus+ grant, search it for projects that addressed a similar challenge in your field. This serves three purposes:

• Avoids duplication — if a similar project was funded in the last two calls, your innovation claim will need to explain what your project adds beyond what already exists. Finding similar projects in advance allows you to build a stronger differentiation argument in your application
• Inspires your approach — good practice projects have been validated by NA assessors as high-quality work. Their outputs and methodologies are freely available and can legitimately inspire your own project design
• Identifies potential partners — organisations that have delivered high-quality Erasmus+ projects in your field are proven partners. Contact details are available on every entry

The search function allows filtering by keyword, action type, country, field and year. You can also view results in a list or on a map — useful for finding organisations working in a particular area in your region.

Common mistakes with Results Platform publication

Waiting until the final week before the report deadline. Publication requires NA review and approval, which takes time. If you submit your entry only days before your final report deadline, it may not be approved in time. Aim to have your entry submitted and approved well ahead of the final report.

Using external URLs instead of direct uploads. An external link that works today may not work in a couple of years when an auditor checks your project. Upload files directly wherever possible.

Writing the project summary for the funder, not the practitioner. The public database is browsed by practitioners looking for useful tools and methodologies, not by funders reviewing your project. Write in plain language, lead with the problem, and make the outputs immediately findable.

Uploading only the minimum required outputs. Every significant output from your project should be published — not just the minimum to satisfy the grant condition. More outputs mean more ways practitioners can find and use your project’s work. A project with 6 accessible, well-described outputs generates more impact and more contact requests than a project with 1.

Not checking that file downloads work after upload. After uploading each file, click the download link yourself and verify the file opens correctly. Corrupted uploads or wrong file formats are more common than expected and need to be corrected before the NA review.

Frequently asked questions

Is Results Platform publication mandatory for KA210 projects?

Publication is a standard grant condition for KA220 projects and is expected for most KA2 actions. For KA210, publication is strongly recommended and is checked by NA assessors in the final report — its absence weakens your dissemination evidence. Check your grant agreement for your specific requirements.

Can partner organisations upload results directly?

Upload access is typically granted to the coordinator organisation. Partners can contribute content through the coordinator — providing result descriptions, files and metadata that the coordinator uploads on their behalf. Some NAs grant direct access to partner organisations on request. Check with your NA if you need partners to have direct upload access.

What happens to my entry after the project closes?

Your entry remains publicly visible indefinitely after project closure. Uploaded files remain accessible. This is the primary reason to upload files directly rather than linking to external URLs — direct uploads persist even if your organisation’s website changes. You can still log in and update your entry after project closure if needed.

Can I update my entry after submitting the final report?

Yes — you can update your entry after the final report is submitted and approved, subject to your NA’s procedures. If you produce additional outputs after the official project end date (translations, adapted versions) you can add these. Updates after final report approval may require NA notification.

What is a “Good Practice” project?

Good practice projects are completed projects that scored highly at final report stage. They are flagged with a “Good Practice” label and appear more prominently in search results. Achieving this recognition requires a high-quality final report as assessed by your NA — there is no separate application process. Investing in a thorough, evidence-based final report is the only path to this recognition.

The Erasmus+ Results Platform is operated by the European Commission. Platform features, result categories and access procedures are subject to change — always refer to erasmus-plus.ec.europa.eu/projects for current guidance. GrowthProjects.eu is an independent consultancy and is not affiliated with the European Commission, EACEA or any National Agency.