Erasmus+ results platform (EPRP): how to upload your project results

The Erasmus+ Results Platform — commonly referred to as the EPRP — is the European Commission’s public database of all Erasmus+ funded projects and their outputs. It is directly accessible to anyone — practitioners, policymakers, researchers and organisations looking for potential partners — and it is where your project’s results must be published as a grant condition for KA220 and most KA2 actions.

Most coordinators leave EPRP publication until the final days before the final report deadline — and then rush through it. The result is a project entry with a minimal description, missing outputs and broken links that does nothing to demonstrate the quality of your work or extend its reach beyond the consortium.

This guide covers how to access the EPRP Beneficiary Dashboard, what to enter in each section, the current result categories (updated April 2024), how to write a project summary that practitioners actually read, and what the NA assessor sees when reviewing your final report dissemination evidence.

What is the Erasmus+ Results Platform?

The Erasmus+ Project Results Platform (EPRP) is the official European Commission database of all funded Erasmus+ projects. It is publicly accessible at erasmus-plus.ec.europa.eu/projects — no login required to browse. Anyone can search the database by keyword, country, action type, year or field and find project descriptions, partner information, output downloads and contact details for every funded project.

The EPRP serves three distinct purposes:

• Accountability and transparency — the European Commission is required to publish information about how EU funds are spent. The EPRP is the primary public accountability mechanism for Erasmus+ grants
• Dissemination — it is the primary channel for making project outputs accessible to practitioners and organisations across Europe who could benefit from or build on your results
• Partner discovery — organisations planning new projects use the EPRP to find previous work in their area, identify potential partners and avoid duplicating existing work. A well-written EPRP entry with accessible outputs generates genuine interest and contact requests

Good practice projects — those that scored highly at final report stage — are flagged on the EPRP as “Good Practice” examples and receive significantly more visibility than standard entries. Submitting a high-quality final report increases the chance of this recognition.

The EPRP structure: public database vs Beneficiary Dashboard

The EPRP has two distinct areas that work differently:

The public results database

The public-facing EPRP at erasmus-plus.ec.europa.eu/projects is visible to everyone. It shows: project title, description, partner organisations and countries, funding amount, action type, field, start and end dates, uploaded results and outputs, and contact information. This is what practitioners, policymakers and potential future partners see when they search for projects in your field.

The Beneficiary Dashboard

The Beneficiary Dashboard is the restricted working area where coordinators upload project data and results. It is accessible only to authorised users — typically the coordinator organisation’s representatives — and to National Agency officers who review submissions before they are published publicly.

Access to the Beneficiary Dashboard is set up by your National Agency after your grant agreement is signed. You log in using your EU Login credentials. If you cannot find your project in the Beneficiary Dashboard, contact your NA — they need to activate your access.

Step 1: Access your project in the Beneficiary Dashboard

1. Go to erasmus-plus.ec.europa.eu/projects
2. Click “Login” in the top right corner
3. Sign in with your EU Login account (the same account used for the Erasmus+ application system)
4. Once logged in, click on “My Projects” or the Beneficiary Dashboard area
5. Your funded project should appear in your dashboard. If it does not, contact your National Agency and ask them to activate your EPRP access for your project
6. Click on your project to open the editing area

Step 2: Complete your project summary

The project summary is the first thing anyone sees when they find your project in the public EPRP database. It must include:

• Project title and acronym
• Short project description — a plain-language summary of what the project is about, who it serves and what it will or has produced
• Long project description — a more detailed narrative covering the problem addressed, the approach, the partnership and the expected results
• Coordinator and partner organisations — names, countries and contact details
• Project website URL — if your project has a dedicated page (even if it is on your organisation’s main website)
• Keywords and themes — used to make the project findable in EPRP searches

Writing a project summary that practitioners read

Most EPRP project summaries are written for the funder, not for the practitioner. They describe the project in abstract terms — “this project aims to develop innovative approaches to address challenges in the field of…” — that tell a practitioner nothing about what the project actually produced or whether it is relevant to their work.

A practitioner-facing summary answers three questions in the first three sentences:

1. What specific challenge does this project address?
2. Who is it for?
3. What did it produce?

Write the summary in English as the primary language — and if possible, translate it into the languages of your partner countries. The EPRP allows multilingual descriptions and a project described in Greek, Serbian and English reaches a significantly wider audience than one only in English.

Step 3: Upload your results using the current category system

The EPRP uses a result category system that was updated in April 2024. All results uploaded after April 2024 use the new system. Each result you upload must be assigned a category from the following list:

Result categories as updated on the Erasmus+ EPRP in April 2024. If your project uploaded results before April 2024, your existing entries use the previous category system — new uploads to the same project will use the current system.

Step 4: Upload each result correctly

For each result you upload, you will need to provide:

• Title — the name of the result, in plain language
• Description — what the result is, who it is for and what practitioners can do with it (not a project management description — a practitioner-facing one)
• Result category — from the current 15-category system above
• Language(s) — all languages in which the result is available
• File upload or URL — either upload the file directly to the EPRP or provide a URL where it can be accessed. Direct uploads are preferable — external URLs break over time, especially if your project website goes offline
• Open licence — confirm and specify the Creative Commons licence under which the result is published

Direct upload vs external URL: which to use

Where possible, upload files directly to the EPRP rather than linking to an external URL. The reasons are straightforward: EPRP-hosted files remain accessible indefinitely even if your project website goes offline; external URLs frequently break within 2–3 years after project closure; and NA assessors checking your final report will find a direct EPRP file more reliable than an external link.

Use an external URL only when the result is an interactive online tool, a video hosted on YouTube or Vimeo, or a resource that is too large to upload as a file. For documents — PDFs, Word files, Excel files — upload directly.

Step 5: Submit for NA review

After entering your project data and uploading all results, you submit your EPRP entry for review by your National Agency. The NA officer reviews the submission — checking completeness, quality and consistency with your grant agreement — before approving it for public publication.

Key points about the review process:

• The NA review typically takes 1–2 weeks — sometimes longer during busy periods near final report deadlines
• If the NA requests corrections or additional information, you must address these and resubmit before the entry can be published
• Your EPRP entry must be approved and publicly visible before you submit your final report — not after. The NA assessor reviewing the final report will check the EPRP directly
• Submit your EPRP entry at least 3–4 weeks before your final report deadline to allow time for NA review and any corrections

What the NA assessor sees when reviewing your final report

When a National Agency assessor reviews the dissemination section of your final report, they will typically:

1. Search for your project on the public EPRP database by project name or grant agreement number
2. Check that your project entry is complete — project summary, partner information, and all significant outputs listed
3. Click on each output listed in the final report and verify it is actually accessible — the file downloads correctly or the URL works
4. Check that the outputs described in the report match what is published on the EPRP — same titles, same scope
5. Note whether the EPRP entry was submitted and approved before the final report deadline or after

The most common assessor flags at this stage are: an output listed in the final report that cannot be found on the EPRP; an EPRP entry that was submitted but not yet approved when the final report was submitted; and outputs whose file downloads do not work.

Using the EPRP to find partners and inspiration

The EPRP is not just a submission obligation — it is a genuinely useful tool for your next project. Before applying for a new Erasmus+ grant, search the EPRP for projects that addressed a similar challenge in your field. This serves three purposes:

• Avoids duplication — if a similar project was funded in the last two calls, your innovation claim will need to explain what your project adds beyond what already exists. Finding similar projects in advance allows you to build a stronger differentiation argument in your application
• Inspires your approach — good practice projects on the EPRP have been validated by NA assessors as high-quality work. Their outputs and methodologies are freely available and can legitimately inspire your own project design
• Identifies potential partners — organisations that have delivered high-quality Erasmus+ projects in your field are proven partners. Contact details are available on every EPRP entry

The EPRP’s search function allows filtering by keyword, action type, country, field and year. You can also view results in a list or on a map — useful for finding organisations working in a particular area in your region.

Common mistakes with EPRP publication

Waiting until the final week before the report deadline. EPRP publication requires NA review and approval — typically 1–2 weeks. If you submit your EPRP entry 5 days before your final report deadline, it may not be approved in time. Aim to have your EPRP entry submitted and approved at least 3 weeks before the final report.

Using external URLs instead of direct uploads. An external link that works in Month 24 may not work in Month 36 when an auditor checks your project. Upload files directly to the EPRP wherever possible.

Writing the project summary for the funder, not the practitioner. The public EPRP database is browsed by practitioners looking for useful tools and methodologies, not by funders reviewing your project. Write in plain language, lead with the problem, and make the outputs immediately findable.

Uploading only the minimum required outputs. Every significant output from your project should be on the EPRP — not just the minimum to satisfy the grant condition. More outputs mean more ways practitioners can find and use your project’s work. A project with 6 accessible, well-described outputs generates more impact and more contact requests than a project with 1.

Not checking that file downloads work after upload. After uploading each file, click the download link yourself and verify the file opens correctly. Corrupted uploads or wrong file formats are more common than expected and need to be corrected before the NA review.

Frequently asked questions

Is EPRP publication mandatory for KA210 projects?

EPRP publication is a standard grant condition for KA220 projects and is expected for most KA2 actions. For KA210, publication is strongly recommended and is checked by NA assessors in the final report — its absence weakens your dissemination evidence. Check your grant agreement for your specific requirements.

Can partner organisations upload results directly to the EPRP?

The Beneficiary Dashboard is typically accessible to the coordinator organisation. Partners can contribute content through the coordinator — providing result descriptions, files and metadata that the coordinator uploads on their behalf. Some NAs grant direct access to partner organisations on request. Check with your NA if you need partners to have direct upload access.

What happens to my EPRP entry after the project closes?

Your EPRP entry remains publicly visible indefinitely after project closure. Uploaded files remain accessible. This is the primary reason to upload files directly rather than linking to external URLs — direct uploads persist even if your organisation’s website changes. You can still log in and update your EPRP entry after project closure if needed.

Can I update my EPRP entry after submitting the final report?

Yes — you can update your EPRP entry after the final report is submitted and approved, subject to your NA’s procedures. If you produce additional outputs after the official project end date (translations, adapted versions) you can add these to the EPRP entry. Updates after final report approval may require NA notification.

What is a “Good Practice” project on the EPRP?

Good practice projects are completed projects that scored highly at final report stage. They are flagged on the EPRP with a “Good Practice” label and appear more prominently in search results. Achieving Good Practice recognition requires a high-quality final report as assessed by your NA — there is no separate application process. Investing in a thorough, evidence-based final report is the only path to this recognition.

The Erasmus+ Results Platform (EPRP) is operated by the European Commission. Platform features, result categories and access procedures are subject to change — always refer to erasmus-plus.ec.europa.eu/projects and the EC Wiki documentation for current guidance. Result categories reflect the system updated in April 2024 as documented on the EC Wiki. GrowthProjects.eu is an independent consultancy and is not affiliated with the European Commission, EACEA or any National Agency.